General Guidelines and Terms

  • Agrees to release usage of company name and logo on all applicable publicity including but not limited to radio, print and TV.
  • This agreement is made and subject to the Laws of the State of Florida any proceeding arising from this agreement will take place in Hillsborough County, FL
  • Obligations may be subject to change due to legitimate conditions beyond control and acts of God.

Exhibitor Agreement / Rules

  1. Set Up Your set up must be completed on the day of the event unless otherwise specified, and during specified hours. Please check your contract for specifics for the event.
  2. Teardown Your teardown should start at the specified time in your contract unless otherwise advised. Due to previous experience and festival attendee feedback, for any booth that tears down prior to the specified time, we reserve the right not to approve the next year application or to assess a surcharge not to exceed the original cost of the sponsorship to the following years application.
  3. Clean Up Your area should be left clean at teardown. There are dumpsters provided, please make use of them
  4. Parking You will be provided vending parking spaces.
  5. Fire Marshal Safety guidelines should be respected and observed including any Fire Marshal guidelines.
  6. Insurance You are responsible for your Liability insurance.
  7. Security You are responsible for your property so please take appropriate measure for their safe keeping.
  8. Laws and Regulations You are responsible for meeting State, City, County laws that apply to the nature of your business.
  9. Appropriateness Proper dress is required and an overall neat appearance. Obscene materials or products are prohibited
  10. Release That Exhibitor/Vendor, his heirs, assigns and successors in interest, waive, renounce, relinquish, absolve and discharge the City, Coda Sound Inc, CS LIVE, LLC, and the Event from any and all liability for personal injury and property damage which may result from the rental of space or permitted occupancy or presence at the event.
    That Exhibitor/Vendor shall defend, hold harmless and indemnify the City, Coda Sound Inc, and the Event from and against all liability, loss claims, damages, costs, attorney’s fees and expenses of whatever kind or nature which the City may sustain, suffer or incur or be required to pay by reason of Vendor’s rental of space or permitted occupancy or presence at the Event.

All guidelines should be respected and observed including the following the additional requirements for Food vendors.

  • Space no exact space is guaranteed and maybe adjusted the day of the event.
  • Permits and licenses. Should your display/exhibit require any permits or licenses, it is your responsibility to acquire. Failure to do so, implications will be applied. Please submit a copy along with your application.
  • Insurance. Booth Sponsor is responsible for all types of insurance including liability.
  • Security. You are responsible for your property, so please take appropriate measure for safe keeping.
  • Laws and regulations. You are responsible for meeting State, City, County laws that apply to the nature of your business.
  • Appropriateness. Proper dress is required and an overall neat appearance. Obscene materials or products at the event are prohibited.
  • Products for sale. Please provide a description of what you intend to provide. No alcoholic beverages should be sold outside of the approved beer gardens and glass containers are specifically prohibited.
  • No music or PA systems are allowed unless prior approved.
  • In the interest of public safety, we reserve the right to adjust the guidelines.

Sponsor agrees to release usage of company name and logo on all applicable publicity including but not limited to radio, print and TV. This contract is made and subject to the Laws of the State of Florida any proceeding arising from this agreement will take place in Hillsborough County, Florida. Obligations may be subject to change due to legitimate conditions beyond control and acts of God. Sponsor agrees to allow Coda Sound Inc / C S Live LLC to use name, logo and likeness in marketing the event. No refunds will be issued.

Exhibitor/Vendor, his heirs, assigns and successors in interest, waive, renounce, relinquish, absolve and discharge the City, Coda Sound Inc, Coda Sound LLC, and the Event from any and all liability for personal injury and property damage which may result from the rental of space or permitted occupancy or presence.

This Agreement cannot be modified without the express written approval of duly authorized personnel of Coda Sound Inc. Without limitation, no member or volunteer has the express or apparent authority to approve any modification to this Agreement. This Agreement shall expire upon the completion of the Event. Be aware this is an outdoor event and the organizers are not responsible for Force majeure.

No Refunds will be issued.

 

 

Customer Service

info@codasoundlive.com

727-200-4343